To: John Strider, CIO
From: Shivangi Gosai
Date: July 14, 2014
Subject: Reflection on the meeting
with the consultants regarding PMO
Based on the presentation it can be recommended
that our organization should adopt a combination of Project Management Office
(PMO) heavy and light in bringing a positive and long term change in the
organization. As stated by the consultants, PMO heavy has the disadvantage that
it forces radical changes on the employees which gain short term results
only. We know that the personnel in the organization seem to have a
tendency to resist adopting a changed structure of processes. A combination of
the two approaches will enable us to bring long term change on the basis of the
already employed personnel who can easily establish feelings of trust and
cooperation among the workers. The new hiring will allow us to introduce formal
pattern of control and policy implementation. In regards to the cultural issues
as I mentioned earlier, AptekPC seems to have an informal pattern of
communication, which can’t be radically changed within a short time. However a
gradual shift can be brought through the use of PMO light by focusing on the
strengths of the process and allowing the employees to understand, accept and
adapt to the changed procedures. We need to support the idea of hiring the new
manager for PMO application with the past experiences that we had and the lack
of formal communication and project management practices that we faced. On the
basis of the past failures, you can logically support the hiring if new PMO
manager. A combination of
the efforts of new hiring and trained staff can be quite beneficial for the
company as it can provide long term benefits to the organization.
Regards,
Shivangi Gosai
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